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California businesses that receive one of these fraudulent solicitation letters or that have paid the company and received a fraudulent certificate should submit a written complaint along with the entire solicitation (including the solicitation letter, the outer and return envelopes, all related documents if available, and a copy of the fraudulent certificate) to the California Attorney General, Public Inquiry Unit, P.O. Box 944255, Sacramento, California 94244-2550. A complaint form, which can be completed online and printed to mail, is available on the California Attorney General's website
Electronic signatures on filings submitted through the Secretary of State's online process are the only electronic signatures that are acceptable for filings with the Secretary of State. Computer generated signatures or fonts made to look like a signature printed on paper filings are not acceptable.
"Electronic signature" is defined generally as an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. An electronic signature may be as simple as typing in a name electronically, checking a box indicating an intent to sign or some similar process. However, electronic signatures only are permissible in electronic transactions between consenting parties. The use of an electronic signature requires the agreement of both parties to allow the use of the electronic signature and must be on a document that requires a signature and that is electronic.
Note: Many paper documents submitted for corporations, limited liability companies and limited partnerships are returned for correction without being filed because of name issues, errors, omissions or misstatements contained in the proposed filings submitted to this office. online forms and Filing Tips have been drafted to assist with meeting the minimum filing requirements of the California Corporations Code.
No, bylaws and operating agreements (and any amendments thereto) are maintained by the business entity and are not filed with the Secretary of State. Requests for copies or information about these documents should be directed to the business entity itself.
Corporate seals may be obtained directly from an office supply or stationary company after the corporation has been formed with the Secretary of State. The Secretary of State does not issue corporate seals.
Before transacting intrastate business in California, the business must first qualify/register with the California Secretary of State online at bizfileOnline.sos.ca.gov. "Transacting intrastate business" is defined as entering into repeated and successive transactions of its business in this state, other than interstate or foreign commerce.
The Secretary of State's office cannot advise you as to whether or not the business must qualify/register to do business in California. If you require assistance in making that determination and to ensure that all issues are considered and addressed appropriately, you should consult with private legal counsel. (California Corporations Code section 191, 2105, 15909.02, 16959, 17708.02 and 17708.03.)
To ensure that all issues are considered and addressed appropriately, you should consult with private legal counsel prior to submitting qualification or registration documents to the California Secretary of State.
Note: Many paper documents submitted for corporations, limited liability companies and limited partnerships are returned for correction without being filed because of name issues, errors, omissions, or misstatements contained in the proposed filings submitted to this office. The online forms and Filing Tips have been drafted to assist with meeting the minimum filing requirements of the California Corporations Code.
Note: Many paper documents submitted for corporations, limited liability companies and limited partnerships are returned for correction without being filed because of name issues, errors, omissions or misstatements contained in the proposed filings submitted to this office. The online forms and Filing Tips have been drafted to assist with meeting the minimum filing requirements of the California Corporations Code.
Note: There is no filing fee associated with submitting a termination document to the Secretary of State. The fee for filing a Statement of Information is $20 or $25. Both termination documents and statements of information can be submitted online at bizfileOnline.sos.ca.gov.
These solicitations are not being made by the California Secretary of State's office and are not being made by or on behalf of any governmental entity. Although a business entity can use an intermediary to submit filings and fees to our office, no business is required to go through another company in order to file its documents with the Secretary of State's office.
Statement of Information filing requirements vary depending on the type of entity (corporation or limited liability company), jurisdiction of formation, and for corporations, if the entity is a stock or nonprofit corporation. For fastest service, file the Statement of Information online.Statements of Information can be filed online at bizfileOnline.sos.ca.gov. Generally, CA Stock Corporations and Qualified Out-of-State Corporations are required to file their Statement of Information yearly in the month of registration with the California Secretary of State. California Nonprofit Corporations and all Limited Liability Companies are required to file every two years in the month of registration in even or odd years based on the year of registration. All businesses should file a Statement of Information when information changes and must file a new Statement of Information when their agent for service of process resigns or is no longer valid.
Some private companies have been soliciting business through mass mailings to business entities to prepare annual minutes and/or to file the Statement of Information with our office. These private companies are in no way affiliated with the Secretary of State or any other government agency, although the solicitations are made to appear similar to our Statement of Information form. Statements of Information can be filed online at bizfileOnline.sos.ca.gov. Annual meeting minutes are not filed with our office.
An agent for service of process is an individual who resides in California, or a registered 1505 corporate agent, designated to accept service of process (court papers) if the business entity is sued. If a corporation is designated as agent for service of process, that corporation must be active and have a current Corporate Registered Agent (1505) Application on file with the California Secretary of State. Many times, a small corporation will designate an officer or director as the agent for service of process. The individual agent should be aware that the name and the physical street address of the agent for service of process is a public record, open to all (as are all the addresses of the corporation provided in filings made with the California Secretary of State.) Note: Advanced approval must be obtained from a Registered Corporate Agent prior to designating that corporation as your agent for service of process.
A business entity cannot act as its own agent for service of process and no corporation may file a certificate pursuant to California Corporations Code section 1505 unless the corporation is currently authorized to engage in business in California and is in good standing on the records of the Secretary of State. Many times, a small corporation will designate an officer or director as the agent for service of process. The individual agent should be aware that the name and the physical street address of the agent for service of process is a public record, open to all (as are all the addresses of the corporation provided in filings made with the California Secretary of State.) The address of a Registered Corporate Agent is available on the Secretary of State's Business Search. You also may wish to search online for the address of a Registered Corporate Agent to determine if the corporation has a website with information about contacting that corporation.
Every corporation and limited liability company is required to file a Statement of Information either every year or every two years as applicable. The Secretary of State sends a reminder to the business entity approximately three months prior to the date its filing is due. If the business entity, then fails to file the required Statement of Information, it is provided a notice of delinquency and an additional 60 days in which to file. Note: It is a business entity's responsibility to submit a Statement of Information even if it did not receive the reminder or the notice of delinquency, however, that is why it is important to keep the entity's address information up to date with the Secretary of State to ensure notices are received. Statements of Information can be filed online at bizfileOnline.sos.ca.gov.
Note: It is the business entity's responsibility to submit a Statement of Information even if it did not receive the reminder or the notice of delinquency, however, that is why it is important to keep the entity's information up to date with the Secretary of State to ensure notices are received. A Statement of Information can be filed online at bizfileOnline.sos.ca.gov. 59ce067264